Addsum Business Software Inc. — Advanced Accounting

As previously noted, Advanced Accounting offers excellent point-of-sale functionality
with templates and industry-specific features, which makes the product suitable
for smaller retail businesses. Wholesale and Distribution features are also
found within the program, with job cost and bill of materials modules and industry-specific
features included.

Advanced Accounting uses a Windows platform and is compatible with Windows
7. Hardware requirements are minimal.

Core Accounting Capabilities:
Advanced Accounting is a completely integrated system, with GL, AP,
AR, Payroll, Job Cost, Sales Order Control, Purchase Orders, Point of Sale,
Bill of Materials and Inventory Control. Recurring general journals (GJ) can
be set up and entered on an as-needed basis. The AR module lets users assign
credit limits to customers, classify customers into groups and assign individual
discounts to each customer. Users can also maintain secure credit card information
on customers, if desired. Vouchers can be entered to apply credits to existing
customer balances and edited as needed. The AP module allows users to track
regular vendor payments as well as both manual checks and electronic payments.
Users can also choose check print dates for invoices entered. Invoices can be
paid individually or by vendor, and recurring payables can be entered, as well.

Sales tax levels are easily set up and maintained, with three levels of tax
rates that can be assigned to each tax jurisdiction.

2011 Overall Rating: Best Fit: A good fit for those with high transaction volume bookkeeping operations who require inventory support. Designed for small to mid-sized businesses, particularly small retailers and contractors who require industry-specific features. Strengths: Strong POS capabilities Multi-user version supports unlimited users at a site for $799 Support for import from Peachtree & QuickBooks Scalable product to meet wide range of end users. Solid sales order, purchase order and inventory modules. Potential Limitations: Inventory valuation supports Average Cost only Limited stock reports require most users to use the TAX Premier 7i development system (which accesses the data natively) or any ODBC capable report writer

The Payroll module is solid and supports multi-location payroll with numerous
user-defined fields for easy deduction tracking. Payroll updates can be downloaded
from the vendor’s support page. Advanced Accounting also contains a built-in
audit trail that cannot be turned off. Users can easily review system usage
by printing the audit trail report. Consolidated financial statements for multiple
companies can be processed. Users can set up more than 100 separate companies,
with Advanced Accounting able to support hundreds of users simultaneously.

Day-to-Day Operations:
The vendor offers an add-product designed for smooth integration with
both UPS and FedEx shipping programs. The sales tax calculation feature allows
multiple rates to be added to a sale. Advanced Accounting’s point-of-sale
module easily integrates with the core accounting system and offers an excellent
scope of features, including mail order processing, multiple tender types and
the ability to track a comprehensive customer history. The customer information
is tracked in the point-of-sale module and includes information such as purchase
history, pricing levels, credit limits and email addresses. Reports, statements
and invoices can be exported into a system acceptable format such as PDF and
then emailed to vendors and customers.

Advanced Accounting contains an excellent Inventory module, along with a related
Bill of Materials module. Inventory valuation is based on average product cost.
And Inventory’s integration with POS provides for complete retail accounting
capability. Users can run physical inventory reports and later utilize the “adjust
levels to physical” option for adjustments. The latest version of Advanced
Accounting also offers an updated inventory lookup feature, along with the ability
to attach product images directly to sales orders.

Management Features:
Advanced Accounting’s ODBC compliance makes it easy to integrate
with other applications. Though reporting options are limited, the reports that
are available are useful. Limited filters can be applied to reports, but integration
with Crystal Reports (add-on) increases reporting options dramatically. All
reports can be exported to a variety of formats including PDF, RTF, HTML, Quattro
Pro, and Lotus. Advanced Accounting offers multi-lever user security, which
is initially defined by module and then menu level.

Integration & Import/Export:
Advanced Accounting integration means the system’s twelve modules
work seamlessly together. Integration with various add-on modules includes shipping
integration and a credit card authorization module. Users can import a variety
of data fields from both Peachtree and QuickBooks files, and files can also
be exported to any ODBC compliant application.

Help/Support:
Advanced Accounting comes with a comprehensive user manual. Each module also
contains a Help function for quick reference. Aside from general information
links, the vendor also maintains an FTP site, where registered users can download
any software updates. Several prepaid support plans are available with a range
of prices and services. A new subscription is also being offered that allows
new users to obtain up to 90 days of free initial support, with a monthly payment
of $10 for a single user.

Executive Summary & Pricing
Advanced Accounting from Addsum Business Software is a highly scalable,
completely integrated accounting software product designed for small to mid-sized
businesses. The system starts at $299 for a single user; a multi-user version
is also available for $799 with support for unlimited users. Affordable, and
easily navigated, Advanced Accounting is a good fit for small retailers and
contractors that require industry-specific features, a solid accounting function
and a product that offers room to grow.

2011 Overall Rating: